For choosing the right venue, I agree that it is good to have a list of prospective places to choose from to make sure that there will be a contingency if in case one isn’t available for your planned dates. When your conference has off-site activities or multiple venues, try to cluster these sites as closely as possible. It’s also a good idea to check where electrical outlets run in each room to avoid any nasty surprises when your event audio team is setting up. Bringing you the latest in the events industry, Find out how to power your events with GEVME, Start creating unforgettable digital events. Stately homes. If you are planning an event this year then do what seasoned event planners do, and spend some extra time on venue selection. My husband has a business event coming up in a couple of months, and he wants to make sure that he can find a good venue ahead of time instead of waiting until the last minute. We’ve seen organisers make the terrible mistake of assuming they have 24 hours to get everything built and set up. Toy company: Disney World 4. Business networking: Rooftop bar or upscale bistro 5. Check with venues regarding their facilities and if they offer any deals that include catering and multimedia setups. Picking the perfect place for your private or corporate event is as easy as making a simple checklist and going through it. Book a venue at least 4-6 months in advance so that you will have enough time to plan other critical things, such … Gosford House and Winton House, both in East Lothian, are exclusive events and wedding venues which are guaranteed to make you and your guests feel like royalty. What good is an event if no one can get there?When selecting your venue, be sure to clarify all of the available transportation options, such as: 1. Learn More. Even when you’re sure you’ve found the right one, it has to align with your budget. Your location should be researched to find out if it encompasses all of the elements you have envisioned and require for your event. Lorena Armenta, Assistant Event Manager. It will all depend on the kind of the event that you have decided on and the budget you … Selecting a Venue for an Event. With elegant architecture and breath-taking scenery, historic houses are extraordinary event venues. You may choose a venue close to the city centre or in the outskirts. They look amazing…but also come with a price tag. Get prices from venues for different times of the week, month and ye… Sustainability in the Events Sector: What Can We Expect in 2020? For that reason, central areas are always popular choices for events, especially if they are a stone’s throw away from public transportation. Once you have an approximation of the attendance, decide on the layout of your event. An accessible and convenient location always wins! (We repeated it three times for emphasis) If you are expecting a good turnout for your event, where it is held may be an important factor for your guests. The venue you choose for your event sets the mood and tone before your audience even steps inside. Different formats will result in larger or smaller capacities for guests, so you should be able to gather an estimated size of your preferred venue. An awful lot of problems and issues can be avoided by having a meeting at the selected venue. Or if you need some inspiration, browse the site’s custom collections. Historical society: Museum, battleground or a National Landmark building There are times when such matching of events and venues might not be the best choice. The factors could be many but once you get to read this page, you stand a chance of knowing all the tips which you can use to pick a good event venue … 27 September 2016. When they realise the venue is hosting another event the day before, their plan starts to unravel. Power your entire event lifecycle with GEVME and create the best event experiences. Furthermore, the right venue can make the planning pro To aid your event venue finding mission, EventsCase has compiled a few tips to help you along the way. Now it’s time to seal the deal. Always check on what the cost is for parking is and if you expect for your guests to park offsite make sure you are providing them with a shuttle or tram. Venues that come with these amenities will save you both time and money, making your planning process a breeze. For indoor venues, ceiling height must be sufficient. Your venue should not be very far from the place where majority of your target audience live. Required fields are marked *, I have read and accepted the Privacy Policy *, +44 (0) 20 8133 7313 enquiries@eventscase.com eventscase.com, +34 964 74 30 34 enquiries@eventscase.com eventscase.es, Event Venue Finding Tips – Choosing a Venue for an Event, Critical insights into establishing the right level of security for event apps, websites and registration – Whitepaper, Why Event Branding Could Be Your Best Marketing Investment. For that reason, central areas are always popular choices for events, especially if they are a stone’s throw away from public transportation. Select venue according to target audience convenience. He might have to hire an event planning service to help him so that he can do everything right. Select Page. Before you decide on the venue, estimate the number of guests you are expecting. Confused on how to select a venue for an event....here are some tips. Alternatively, you could attract a sponsor and use part of their location. The Venue You Select Affects Your Budget. 5 TIPS TO FIND THE PERFECT EVENT VENUE. Meet GEVME Live, a secure platform for your webinars, digital conferences and online events You wouldn’t hold a dance party in an auditorium, or host a lecture in a dancehall. If you’re an event planner working with a specialized organization or brand with a dedicated mission, it can be very effective to find ways to connect your event venue to the goals of your organization. The process of getting there is shaping your attendee’s experience before they’ve experienced your message. Fortunately, you have some leeway with your event venue’s cost if you’re willing to be flexible with the date of your event. Likewise, if you’re hosting a Downtown Abby-theme event, then a contemporary setting might not be the right environment. You don’t want to overcrowd the place by squeezing 250 people in a room for 200, but you certainly don’t want a half empty space either. Our company is hosting an event at the end of the month and I am one of the team leaders assigned to plan it. Academic venues can be a smart choice for events.. Best suited for: writing workshops, networking events, and presentations. Some like to keep their budget secret to avoid overpaying. Event organisers should take a close look at low-cost event venue design offersand some fresh event design trends. Sporting goods company: Sports center 3. NEW For instance, if you’re holding a networking event with 30-40 attendees, does it really make sense to book an external location? If you’re looking for a fancy venue that isn’t accessible to everyone, then search for some stately homes to host your next event in. Luxury event rental venue design is always a good idea. Also, free parking is a great perk for guests driving to the event. To aid your event venue finding mission, EventsCase has compiled a few tips to help you along the way. The ambiance and atmosphere of the facility is very important, so be sure it fits with the … Best of all, as they work on the basis of commission, you don’t even have to pay for the privilege. Your email address will not be published. past attendees, sponsors) if they can recommend any places to consider. (We repeated it three times for emphasis) If you are expecting a good turnout for your event, where it is held may be an important factor for your guests. For instance, will probably be an enjoyable task the venue you choose one that ’ s custom.... For each event management location decidedly is the most important consideration suitable space for the privilege event... May choose a venue for an event is as easy as making a checklist... Help craft the perfect event venue is often as much about who you.... Be as complicated as it sounds aid your event asking your connections ( e.g for other.... Looking at top tips for selecting the right venue is often as much about its or! 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